The four domains where Cost Efficiency is captured first: the fastest, most auditable EBITDA in the business. Read-only, evidence-backed, and live in 25 days on the systems you already own.
These four are where leakage is largest and the evidence already exists: in the company's own contracts, invoices, identity directory and asset records. Every finding traces to a P&L line, and nothing in the business has to change for it to surface. It is the lowest-disruption, highest-certainty value in the portfolio.
Each domain has the same shape: a structural problem, a read-only sweep that quantifies it, and a direct line to EBITDA. The agents validate what the records claim against what is actually true, and certify every pound with a human before it counts.
30 to 40% of addressable spend has no active contract, and the contracts that exist carry unclaimed rebates, missed early-payment discounts, evergreen auto-renewals and price escalations that were triggered but never challenged.
What we find: a contract leakage register (invoiced versus contracted rate), unclaimed rebates, and evergreen renewals intercepted before the notice window closes.
On £30M spend: ~£900K from 3% variance enforcement, £150 to 400K in rebates, £200 to 600K of evergreen waste prevented.
Business units procure independently, the same supplier appears under several names, and nobody holds the aggregate view. The company loses volume leverage, pays duplicate onboarding cost, and cannot see supplier-concentration risk.
What we find: a unified vendor master, a functional-overlap heatmap, a consolidation roadmap with modelled savings, and a supplier-risk register.
On £20M spend: a 25 to 40% smaller supplier base, 5 to 12% on renegotiated categories (£1.0 to 2.4M), plus £300 to 700K from cutting spot purchasing.
Asset registries are unreliable: stale CMDBs, lease schedules that do not match inventory, maintenance contracts covering decommissioned kit. The waste is threefold: direct cost, opportunity cost, and the security exposure that surfaces in exit diligence.
What we find: a ghost-asset register, an unreturned-device list for departed staff, hardware rationalisation, and maintenance-contract alignment.
On £5M hardware and maintenance: ghost elimination of 8 to 15% (£400 to 750K), maintenance cleanup £150 to 350K, and £800 to 1,500 per unreturned device.
The average mid-market company runs 40 to 60 SaaS applications and uses fewer than half. Shadow IT compounds the waste, and licence non-compliance is a hidden liability that crystallises when vendors audit usage at exit.
What we find: a licence utilisation report, an application rationalisation roadmap, a shadow IT inventory, and true-up exposure quantified before a vendor audit can.
On £2 to 4M software: unused reclamation £200 to 600K in 90 days, rationalisation £150 to 400K, and shadow IT consolidation cutting per-seat cost 20 to 35%.
Most PE portfolio companies already hold Microsoft 365 E3 or E5, which include Copilot and Entra ID. Accelr8 uses both at zero incremental cost, collapsing discovery and licence validation from weeks to hours. No new tooling to procure.
Surfaces contracts, order forms and agreements across SharePoint, OneDrive and email, ready for the agents to interrogate without manual export.
The definitive record of who has access, which licences are actively consumed, which accounts are dormant, and which assets sit with departed staff.
It runs on the M365 licences the company already pays for, read-only, with data staying inside the tenancy boundary.
Each finding carries a confidence score and a complete provenance chain, and nothing is acted on until a human certifies it. Findings live in a trust ledger that functions as a single, auditable source of truth, with an immutable log built for PE governance and exit diligence.
Agents observe and analyse in place. The platform never changes, moves or deletes anything in production.
Findings below a confidence threshold are routed to a human review queue; corrections feed back into the platform.
At the end of the engagement, data is transferred to the company or destroyed with certified, verifiable erasure.
An overlapping, iterative rollout, not a waterfall. Validation begins the moment the first connector is live, so value surfaces early.
| By day | Milestone |
|---|---|
| Day 10 | Priority sources connected; first ghost-asset and contract-leakage registers populated. |
| Day 15 | Contract leakage register with quantified value per finding; early licence utilisation view. |
| Day 25 | More than £500K in identified annual savings across the four domains; the majority of the asset base certified. |
| Day 90 | More than 40% of identified savings banked in P&L and cash; a material improvement in CMDB accuracy. |